Allied Match guide
What is an NDIS functional capacity assessment?
A functional capacity assessment describes how a person manages everyday activities and what disability-related support they may need.
Published 21 September 2026 · 7 minute read
Quick answer
Quick answer
An NDIS functional capacity assessment is an official assessment of how a person performs daily tasks at home, work and in the community. It records functional strengths, difficulties and support needs. Qualified occupational therapists, physiotherapists, psychologists or medical specialists may complete one when the assessment is within their expertise.
What the assessment looks at
The focus is function: what a person can do, what takes extra time or effort, where assistance is needed, and how disability affects daily life. The NDIS identifies areas such as communication, socialising, learning, mobility, self-care and self-management.
An assessor may use interviews, observation, existing reports and standardised assessment tools. The process should consider the person’s usual environment and support, not only what they can do once in an unfamiliar assessment room.
Who can complete it
Functional capacity assessments are often associated with occupational therapy, but the NDIS states that qualified occupational therapists, physiotherapists, psychologists or medical specialists may conduct them. The right profession depends on the areas being assessed and the evidence required.
Before booking, ask whether the clinician has relevant experience, which areas the report will cover, and whether another professional’s evidence may also be needed.
How to prepare
You do not need to perform well for the assessor. The aim is an accurate picture of ordinary life, including variable or difficult days. Bring information that explains the person’s functioning over time.
- Current NDIS goals and plan information
- Relevant medical and allied-health reports
- A list of formal and informal supports
- Examples of tasks that need help, prompting, supervision or extra time
- Equipment, environmental barriers and safety concerns
- Questions about the report, time frame and total fee
What the report can and cannot do
The report can provide evidence about functional impact and recommended supports. It does not guarantee that the NDIS will fund every recommendation. The NDIA considers the report alongside the legislation, other evidence and the person’s circumstances.
Ask how factual errors can be corrected before the report is submitted. You should also understand who receives the report and how sensitive information will be handled.
Common questions
Is an FCA always completed by an occupational therapist?
No. The NDIS says qualified occupational therapists, physiotherapists, psychologists or medical specialists can complete a functional capacity assessment. The assessor must be suitably qualified for the areas assessed.
Does an FCA guarantee NDIS funding?
No. It provides evidence for an NDIS decision, but it does not determine the decision by itself.
How long does an FCA take?
It varies with complexity, the number of appointments, information gathering and report preparation. Ask for the expected process, delivery date and total fee in writing.
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